Whiz Solutions builds SharePoint-based document management systems that centralize, control, and secure your documents with the version control, approvals, and audit-ready record keeping that regulated and quality-driven organizations depend on. We help pharmaceutical, life sciences, healthcare, and manufacturing teams manage controlled documents with the traceability their operations demand — grounded in good documentation practices and built for audit readiness.
We turn SharePoint Online into a structured document management system with controlled libraries, metadata classification, and permission-based access. Scattered files across drives, inboxes, and desktops become a single, secure, searchable repository your whole organization can trust.
We implement formal document control with major/minor versioning, check-in/check-out, and controlled release of the current effective version. Users always work from the approved copy, and superseded revisions are retained rather than lost — a core good documentation practice.
We build multi-stage review and approval workflows using Power Automate, routing documents through authors, reviewers, and approvers with notifications and deadlines. Every approval is captured with who, what, and when, replacing untracked email sign-offs with a defensible process.
We add electronic signature steps to document and record workflows so approvals are captured with signer identity, intent, and timestamp. This supports paperless sign-off while preserving the evidentiary trail regulated processes require, aligned with 21 CFR Part 11 familiarity.
We ensure documents and records carry complete, tamper-evident audit trails — creation, access, modification, approval, and deletion history. Audit-ready traceability is designed in, so a reviewer or inspector can reconstruct exactly what happened to a record and when, supporting ALCOA+ principles (attributable, legible, contemporaneous, original, accurate — and complete, consistent, enduring, available).
We define metadata taxonomies so documents are classified by type, department, status, and retention, and retrieved in seconds through advanced search and filtered views. Finding a controlled SOP or record no longer means hunting through folder trees.
We configure retention policies and role-based access so records are kept for their required lifetime and reachable only by authorized users. Retention, disposition, and permissions are governed centrally rather than left to individual habits.
We support quality-driven and regulated environments with document management aligned to GxP awareness and good documentation practices — controlled SOPs, work instructions, forms, and quality records. We bring familiarity with pharmaceutical documentation expectations, including ALCOA+ data integrity principles and 21 CFR Part 11 concepts, so your document system is built for audit readiness from the outset.
We review your document types, controlled records, and current pain points, then define the library structure, metadata, and retention model.
We map review/approval workflows, versioning rules, signature steps, and permissions to your quality and compliance requirements.
We configure SharePoint, build the workflows, and migrate existing documents into the controlled structure with metadata applied.
We test the controls, document the configuration for audit readiness, train users, and support ongoing governance.
We implemented a centralized SharePoint Online DMS for a multi-company construction group, unifying scattered files into a secure, searchable repository. The solution added metadata classification, version history, automated approval workflows, role-based permissions, and audit logs across the organization.
SharePoint Online · Power Automate · Power Apps · Microsoft 365 · Azure Active Directory
We digitized paper-based purchase requisitions for a pharmaceutical distribution company using SharePoint and the Power Platform. Multi-level approvals, mobile sign-off, and notifications delivered a complete approval history and audit-ready trail in place of untracked paper forms.
SharePoint Online · Power Apps · Power Automate · Microsoft 365
We built a SharePoint travel request and approval system for the same pharmaceutical distributor, capturing every submission, approval, and attachment with a full documented trail — supporting compliance and eliminating missing documentation.
SharePoint Online · Power Apps · Power Automate · Microsoft 365
We built a contract management system for a leading sanitaryware manufacturer, moving contract creation through multi-level approvals with DocuSign digital signatures, renewals and addendums, expiry alerts with auto-reminders, and dashboards tracking signed, pending, rejected, and overdue contracts.
SharePoint · Power Apps · Power Automate · DocuSign
Since 2012 we've built and supported real systems for organizations across the Middle East and the United States. Let's scope yours.
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